Privacy Policy

Data protection declaration for the use of the websites and internet resources of ifa (Institut für Auslandsbeziehungen)
Protecting your data and safeguarding your privacy is of great concern to ifa (Institut für Auslandsbeziehungen). ifa collects, uses and stores your personal data exclusively within the framework of the applicable data protection laws. To ensure that you are fully informed about the collection, processing and use of personal data on our websites, please read the following information.

1. The responsible party for processing of personal data and data protection officer
Your data will be processed in the name of and on behalf of the 

ifa (Institut für Auslandsbeziehungen)
Charlottenplatz 17, 70173 Stuttgart
Secretary General: Gitte Zschoch

You can contact our data protection officer at the above postal address or by e-mail at

2. Data collection for internal systems and statistical purposes 
For technical reasons, your Internet browser automatically transfers data to our web server when you access this ifa website. This data includes the date and time of access, the URL of the referring website, the file accessed, the amount of data sent, browser type and version, the operating system and the IP address you use. These data are stored separately from other data that you enter when using our website. The data are not linked to a specific person but are logged to ensure system security and are evaluated anonymously for statistical purposes and subsequently deleted.

3. Collection and processing of personal data
Personal data is only collected and processed if you provide us with this information on our website. This is possible in the following ways:

The personal data that will be transmitted to us is determined by the respective input mask that is used for the order. The personal data entered by you will be collected and stored for the following internal use and for our own purposes:

We may decide to transfer the data to one or more external parties (such as providers), who will also use the personal data exclusively for internal use on our behalf.

3.1 Legal basis for processing your data
The legal basis for processing your data results from your consent (in accordance with Art. 6 Para. 1 letter a DS-GVO (basic data protection regulation) or for the fulfilment of a contract or the implementation of pre-contractual measures (in accordance with Art. 6 Para. 1 letter b DS-GVO). Your data will be stored by us for the duration of the validity of your consent or until the fulfilment of its purpose. Afterwards, this data will be deleted if there are no other legal obligations for the further storage of the data. Your data will not be used by us for automated decision making or profiling.

4. Transmission of data
The transmission of your data entered in the forms is always encrypted. Your personal data will be passed on to third parties if necessary for the purpose of processing the transaction - in particular passing on contact data for the delivery of the magazine to service providers or for the billing of your order (payment processing). Your personal data will only be passed on to third parties with your consent, unless there is a legal obligation to do so or in order to protect the rights, property and security of ifa. If external service providers come into contact with personal data, we demand mandatory legal, technical and organisational measures to comply with data protection regulations.

5. Use of cookies

Our internet pages only use technically necessary cookies. The cookies we use are usually so-called "session cookies". They are automatically deleted after you close your browser program. Other cookies remain stored on your terminal device until you delete them. These cookies allow us to recognize your privacy preferences on your next visit.

You can set your browser to inform you about the setting of cookies, to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, or to activate the automatic deletion of cookies when closing the browser. In case of a complete deactivation of cookies, the functionality of this website may be limited.

If you revoke the user analysis, your consent will be stored as a cookie in the browser program used on your device:

Name of cookie     Data and purpose      Valid for
piwig_ignore   Saving the consent so that it does not have to be queried again and again   24 months
matomo_sessid    A technically necessary cookie, a security function when using the opt-out cookie   One session

5.1 Use of Matomo

This website uses the open source web analytics service Matomo. Matomo enables the privacy-friendly evaluation of user movements for the purpose of improving our offer. Matomo does not set cookies. The analysis is carried out with the help of anonymized IP addresses in combination with a server-side parameter.

This so-called config_id is used by Matomo to group different actions in visits during a short window of up to 24 hours. Due to these requirements, visits and individual page views on our pages can be recorded, but conclusions about the identity of individual users are not possible. Personal data is not collected.

Nevertheless, we respect your wish if you do not want an anonymous collection of your usage data. For this website, you can prevent the recording of your page visits by opting out below:

Please note that when you activate this option, a technically necessary cookie is stored on your system. It will prevent Matomo from storing usage data. If you delete your cookies, this Matomo opt-out cookie will also be deleted. When you visit our site again, you would have to reactivate the opt-out.

6. Links to other websites
Our internet presence contains links to other websites. We have no influence on whether the operators of other websites comply with the data protection regulations. As a provider, we are responsible for our own content in accordance with the general laws. Our own content is to be distinguished from links to the contents provided by other providers. We do not accept any responsibility for third-party content made available for use via links and do not adopt their content as our own. For illegal, incorrect or incomplete content and in particular for damages resulting from the use or non-use of such information, the provider of the site to which reference is made is solely liable.

7. Your rights to your personal data 
According to the basic data protection regulations, you have the right to receive information about your stored personal data at any time and free of charge, as well as the right to correct, restrict or delete this data if necessary. Insofar as we have to comply with legal storage obligations, in the event of a requested deletion we will restrict your data for further processing so that it can no longer be used for the purposes stated above. You also have the right to receive your personal data stored by us in electronic form. You can withdraw your consent for the storage and processing of your stored data at any time. In this case we will immediately delete the data stored about you or restrict the processing of data that cannot be deleted due to legal requirements. 

Please send your request to the contact details given below. If you are of the opinion that your data is not being processed by ifa in accordance with the applicable data protection laws, you have the right to appeal to a supervisory authority for data protection of your choice.

8. Data security
Your personal data will be transmitted encrypted over the Internet. We use SSL encryption technology (“Secure Sockets Layer”) for this purpose. We would like to point out that data transmission over the Internet (e.g. also in the case of communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible. We secure our website and other systems by technical and organizational measures against loss, destruction, access, modification or distribution of your data by unauthorized persons. The security measures are continuously improved in keeping with technological developments.

9. Further information and contacts
If you have any further questions about data protection, please contact us. If you have any questions about the collection, processing or use of your personal data, or about information, correction, restriction or deletion of data as well as the cancellation of given consents, please contact:

KULTURAUSTAUSCH – Mgazine for international perspectives
Institute for Foreign Cultural Relations (ifa)
Linienstr. 139/140 10115 Berlin
+49 30 28 44 91-16

Data protection officer: